SimplifyScan offers you the possibility to easily integrate scanned documents into your business processes. Capture your documents from anywhere and store them directly in the application you use, whether this is a Windows environment or any other CRM, DMS, ERP, legal or financial application. All scanned documents are text searchable and easy to retrieve.
Benefits of SimplifyScan
|Integrate scanned documents into your existing workflow|
|Clear user interface|
|Integrates seamlessly with your Sharp MFP|
|Save time and money|
|Multiple output formats|
Scan to any business application
Increase productivity and efficiency.
Integrates easily with your existing workflow.
Scan directly to your Windows file structure, email address, SharePoint or business application
The Sharp MFP and interface are examples of user friendly design. SimplifyScan is designed in the same way to make an easy scan experience possible. All SimplifyScan functionalities are made possible by the power of Sharp OSA.
Easy to use with a recognizable design
Sharp look and feel
Text searchable PDF & PDF/A files
Documents are easy retrievable
Documents are text searchable through OCR.
Fill PDF properties or Combine old and new PDF files in one document.
Multiple output formats
SimplifyScan can convert scanned documents into different output formats like PDF, JPG, TIFF, Word, Excel or OpenOffice. Word output can be used for documents that need to be edited after scanning and PDF and PDF/A output for archiving.
Output of editable documents
Output of documents and images suitable for archiving
SimplifyScan has the ability to read and interpret many different barcode fonts that can be found on documents. As SimplifyScan encounters a barcode it will read the valueand extract the data to be used as metadata. Barcodes can be used for batch scanning and to eliminate data entry at the MFP.
No more data entry on MFP.
Batch scanning optimize efficiency
Scan all industry standard barcode fonts
Bates stamp and audit trail
The bates stamp is used in the legal and business fields to sequentially number or date/time-mark images or documents as they are scanned to guarantee authenticity. Users have the ability to customize the text and/or number that is stamped on the document as well as the position of the stamp.
Guarantee authenticity by sequentially numbering or marking scanned documents
Optionally an audit file is kept by the system.
Allows for personalized scan menus based on a unique User ID or Name/Password. As a user logs on to the Sharp device, their credentials will be validated and their personalized scan menus will appear. It’s not necessary to enter an email address or define a home directory; all information needed is populated via the authentication process.
Personalized scan templates
Greater control and efficiency over scan destinations.
No client application
No product training required
Central installation, no installation on local workstations
Dedicated Sharp solution
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